Essential Job Functions:
-Assist in the creation and administration of paperwork for off-premise catered events including, but not limited to:
-event proposals
-menus and beverage lists
-pantry sheets
-rental equipment lists
-liquor licenses
-insurance certificates
-staffing guidelines
-uniform requirements
-Maintain client contact in absence of designated Sales Manager/Event Planner
-Capture pertinent information from potential and existing clients for incoming sales inquiries
-Check venue availability for events
-Coordinate site inspections for designated Sales Managers/Event Planners and clients
-Attend site/location inspections with designated Sales Managers/Event Planners and clients
-Cost and re-cost (if necessary) event proposals
-Assist in the set-up and successful execution of in-house tastings for clients
-Serve as a liaison to Event Captains and provide them with pertinent information concerning their assigned events: staffing assignments, menus, etc.
-Attend events to assure their successful execution and to provide additional supervision if needed
-Serve as a liaison with the Accounting department concerning event financials
-Prepare mailings containing sales and marketing information for current and potential clients
Knowledge, Skills and Abilities Required:
-Ability to multi-task and handle changing priorities as dictated by changing business environment
-Ability to interact with different individuals on multiple levels, including both internal and external customers
-Excellent computer skills including proficiency in the Microsoft suite of office products, (Word, Excel, Powerpoint, Access), Filemaker and Vectorworks, CaterExpert programs)
-Strong written and verbal communication skills
-Presentation and public speaking skills
Education/Training/Certifications/License Required:
Bachelor's degree in Hospitality, a Liberal Arts field or Business Administration from an accredited four year institution, and at least 2 years of work experience in the hospitality field, specifically in the catering or event planning industry.
Please submit your resume and cover letter to hrinfo@greatperformances.com with "Event Sales Assistant" in the subject line. Please include your salary requirements.
